POSITION SUMMARY:
To provide administrative support in the AP and AR departments along with general administrative support by performing the following duties.
JOB DUTIES:
- Review received invoices for accuracy and completeness. Request approval if applicable
- Sorts and enter documents by account name or number and process invoices for payment in NetSuite.
- Expense Reports: process, review for compliance and accuracy, request approvals (if necessary), and issue payments in NetSuite.
- Per Diem: process, reconcile, and issue payment in NetSuite.
- May perform other basic clerical duties associated with accounts payable.
- Verify and post accounts receivable transactions in NetSuite.
- Issues invoices per the guidelines established with the client in NetSuite.
- Sorts and files documents after processing.
- May perform other basic clerical duties associated with accounts receivable.
- May perform other accounting-related functions as necessary.
- Operates standard office equipment efficiently
- Composes, prepares, and proofreads correspondence, office memos, and reports on the computer and maintains confidentiality when required.
- Assist Recruiting Manager with resume formatting and downloading when necessary.
- Handles all sensitive material with the highest degree of confidentiality.
- Provides backup support to Front Desk as needed.
- Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating new filing systems as needed.
- Provides project-specific administrative support including but not limited to research, compiling data, resume conversions, and contact database updates.
- Performs other related duties as assigned.
EDUCATION & KNOWLEDGE REQUIREMENTS:
- 3 years’ experience in an Administrative Assistant role.
- Working knowledge of MS Office and accounting software; NetSuite or comparable ERP system.
- Excellent communication and analytical skills in a dynamic office setting with the ability to articulate information within short deadlines.
- Ability to engage multi-disciplinary teams in corporate administration, finance, accounting, field services, and HR.