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Accounts Payable Clerk

Amerapex / Careers / Accounts Payable Clerk

POSITION:

LOCATION:

TYPE:

STATUS:

Accounts Payable Clerk

Houston, TX

Full-time

Open

POSITION SUMMARY:

The Accounts Payable Clerk will be responsible for assisting the accounting department with data entry and other basic accounting duties. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

RESPONSIBILITIES:

  • Coordinate international/ domestic travel arrangements.
  • Review received bills for accuracy and completeness. Request approval if applicable.
  • Maintaining accurate and up-to-date vendor files
  • Data entry for accounts payable vouchers
  • Accounts payable payment processing
  • Resolving discrepancies with clear, concise, and professional communication
  • Preparing expense accruals and general ledger reconciliations
  • Assisting with other accounting projects as needed
  • Issue and place purchase orders with vendors; matching and coding of accounts
  • payable vouchers
    Respond in a timely manner and assure resolution to all management, client and

vendor inquiries

  • Sorts and enter documents by account name or number and process invoices for payment in NetSuite.
  • Expense Reports: process, review for compliance and accuracy, request approvals (if necessary), and submit reports for approval.
  • May perform other basic clerical duties associated with accounts payable.
  • Verify and post accounts receivable transactions in NetSuite.
  • Sorts and files documents after processing.
  • May perform other accounting-related functions as necessary.
  • End of the year tax reconciliation
  • Help with financial audits
  • Prepared ex-pat payroll summary request for payment processing.
  • Assist with annual 1099 tax filing
  • Reconcile credit card transactions
  • Maintain and update project codes list
  • Operates standard office equipment efficiently to include:
    • multi-line telephone
    • scanner
    • computer with printer
    • photocopy machine
    • facsimile machine
    • calculator
  • Composes, prepares, and proofreads correspondence, office memos, and reports and maintains confidentiality when required.
  • Handles all sensitive material with the highest degree of confidentiality.
  • Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating new filing systems as needed.
  • The description of duties is not intended to be all-inclusive or to limit the discretionary authority of the management to assign other tasks with similar responsibility for which the individual has demonstrated competency through performance

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

  • Proficiency using Microsoft Office – particularly Excel;
  • Must have a demonstrated proficiency with NetSuite;
  • Attention to detail and a high level of organizational skills with the ability to multi-task;
  • Must have a positive attitude and work well with others;
  • Must have the ability to maintain a high level of confidentiality and exercise good judgment.

DESIRED QUALIFICATIONS:

  • 2+ years accounting experience, corporate environment, AP experience preferred.

PHYSICAL DEMANDS:

  • Able to work in a standard office setting and to use standard office equipment, including a computer;
  • Able to maintain attention to detail despite interruptions;
  • Able to lift and carry files weighing up to 5 pounds;
  • Vision to read printed materials and a computer screen;
  • Hearing and speech to communicate in person and over the telephone.

JOB TYPE:

Direct Hire basis.  Benefit eligible after successfully completing 30 days of employment.  Rich benefits packages are available such as health & welfare insurance, 401k profit-sharing plan, life insurance etc.

  • Full Time
  • Monday – Friday 8 hours per day
  • Non-Exempt