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Accounts Payable/Receivable Lead

Amerapex / Careers / Accounts Payable/Receivable Lead

POSITION:

LOCATION:

TYPE:

STATUS:

Accounts Payable/Receivable Lead

Houston, TX

Full-time Exempt

Open

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POSITION SUMMARY:

The AP/AR Lead will serve as the clerical accounting lead and report directly to finance and accounting management. Oversee weekly accounts payable payment runs, research and reconcile outstanding invoices/receivables, post transactions and assist F&A management with ongoing tasks. Use problem-solving skills, self-starts, personable, effectively communicates, coordinates projects, has a working knowledge of excel and a willingness to learn new applications.

JOB DUTIES:

  • Serve as accounts payable, purchasing, and accounts receivable subject matter lead for accounting systems and policies.
  • Liaise with finance and accounting management to develop and ensure compliance with accounting policies.
  • Prepare, maintain, balance and analyze financial data; Research and resolve internal/external inquiries concerning account status and communicate resolutions of discrepancies to affected parties.
  • Assist in the review and approval of journal entries to ensure integrity of the general ledger; Review and process AR corrections and cash receipts to ensure integrity of AR subsidiary ledger.
  • Review monthly AR aging reports and generate monthly customer statements; Assist with monthly aging reports and month-end closing.
  • Review invoices for appropriate documentation and approval prior to payment.
  • Maintain vendor/customer database and assist in preparation of payments (check, wire, ACH), submit pay files to banking institution, and ensure vendor payments are paid in accordance to contracts; Distribute signed checks as required; Prepare garnishment checks per payroll reports.
  • Maintain all AP/AR reports, spreadsheets, and files.
  • Negotiate with past due accounts and ensure outstanding account balances are reconciled.
  • Act as point of contact and an extension of finance and accounting management for clerical accounting staff AP/AR issues, processes, policies, and procedures; Present ideas of AP/AR process improvements.
  • Assists in year-end audit by preparing audit schedules and researching audit questions. Create event schedules and service orders for recurring billings in preparation for the new fiscal year.
  • Key contributor for annual 1099 tax form preparation including research/compliance with changing regulations.
  • Collaborate with F&A management to develop instructional curriculum and train AP/AR clerical staff as needed.
  • Effectively work with departmental team members and mentor AP/AR clerks in a fast-paced, dynamic environment to meet project and daily task deadlines.

EDUCATION & KNOWLEDGE REQUIREMENTS:

  • 5+ years’ experience with Generally Accepted Accounting Principles (GAAP) and complex bookkeeping.
  • Working knowledge of accrual accounting methods and ERP accounting software (preferably QuickBooks).
  • Advanced skills in performing accounting procedures, preparing, and maintaining accurate records; Compiling & preparing financial reports.
  • Advanced skills in creating and maintaining complex Excel spreadsheets with high level of confidentiality.
  • Strong ability to analyze data, draw logical conclusions, define accounting problems, recommend solutions, organize work and set priorities to meet deadlines.
  • Bachelor’s or Associate’s degree in Accounting or Finance a plus.
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